Purchase Requisition Form / Direct Payment Voucher 

Used to request the purchase of goods or services from a vendor and generates a Purchase Order with that vendor.  The Direct Payment Voucher is used to make payment for goods or services that have already been received and when a Purchase Order is not required.

Illustration of instructions for Purchase Requisition Quick Guide

Click for Quick Guide

Click for Expenditure Category Definitions

Single/Sole Source Justification Form

When a purchase made with federal funds exceeds $10,000 or $50,000 with non-federal funds and a sole source or single source vendor is utilized, the Principal Investigator must complete this form to certify the conditions by which the procurement meets the criteria to forgo the bidding process.

Payment Request Form 

Used to request a partial or final payment applied toward an existing Purchase Order.

Illustration of instructions for Payment Request Form

Click for Quick Guide

Click for Expenditure Category Definitions

Purchasing Change Form

Complete when requesting changes to an unpaid purchase order.

Cost Transfer Form

Complete when requesting the transfer of a non-salary related payment from one account/category to another.

RF Tax Exemption Certificates

New York State Tax Exempt Form

The Research Foundation for SUNY is also tax exempt in the following states: Florida, Kentucky, Massachusetts, New Jersey, Pennsylvania, Tennessee, and Texas.  Contact AP/PO (Sherrie Manka or LaTisha Robinson) for a copy.

Independent Contractor Services

Working Relationship Form 

(Download this PDF file and open it in Adobe Reader. Do not open the file within Google Chrome, as a known software bug in the Chrome PDF Plugin causes incorrect calculations.) This form serves to document the correct classification of the individual as either an employee or an independent contractor per IRS guidelines.

 

Independent Contractor Form 

Used to pay a non-campus and non-Research Foundation individual or a company for independent contracting work.

 

W-9 Form

W-9 Instructions

Participant Stipend Form 

Used to pay an individual for participation in non-academic training of a project that they did not lead or facilitate. This form cannot be utilized to pay any Buffalo State employee (State or RF).

Subrecipient Procurement Form 

Used in certain instances to procure services from a contractor through a subaward; contact the RF Purchasing Services Office for details when using this form.